After you have taken all the necessary steps in ‘Accounting Settings’ and you have created the right kind of accounting template that fits the needs of your ERP/Accounting system, you can start to run the accounting data.
From ‘Accounting -> Reporting -> Unrealised result’ you can run accounting data from selected periods.
Make sure that all your agreements are up-to-date and that you have all the needed market data in. This will guarantee that you get the right result into your accounting.
- First, choose an entity or multiple entities. If you don't choose an entity, the system will run the accounting from all entities that you have the right to.
- Then, you can also choose a portfolio. If you don't choose a portfolio, it will run the accounting from all portfolios.
- Select the bookkeeping start date and end date. Afterwards, the system will bring data from the transactions that fall in between the selected dates. The maximum number of months you can run this, at once, is 6 months.
- Then. choose the template you have created.
- Then. you can give the report a name if you want. The system will add the running ID order number to the end of the name after it has been created.
- Then you can choose that from which modules you want to run the data. Select one or more.
When you are running depreciations for leases you need to “click lease” for a separate "Depreciation for leases"-tab to appear. If you choose that, you can only run it for depreciations separately as an individual run.
After successfully going through the 6 steps above, click run to create.
The report will come to ‘Accounting -> Reporting -> Voucher History’ once it is finished. The latest run will always be at the top of the list.
After you have created all needed accounting runs once, you don't have to come to realised or unrealised sections to run the files anymore. You can instead just run the files from the Voucher History table by selecting the last accounting files and by choosing new dates at the bottom of the page. Now, click Create.